Article 1 – Applicability & Definitions
1.1 These terms are applicable to participants of any event organised, hosted, or otherwise facilitated by Erasmus Student Network Twente
1.2 In these terms, Erasmus Student Network Twente consists of members of the Executive Board and volunteers organising the event concerned.
1.3 In these terms, a participant is a visitor of any event organised, hosted, or otherwise facilitated by Erasmus Student Network Twente.
1.4 In these terms, an event is every activity organised by Erasmus Student Network Twente for participants.
Article 2 – ESNcard
2.1 An ESNcard holder is an individual who possesses an ESNcard.
2.2 To be eligible to buy an ESNcard from Erasmus Student Network Twente, an individual must be:
either a volunteer of Erasmus Student Network Twente, an international student.
2.3 An ESNcard is valid for one year after the date of purchase.
2.4 If a participant loses their ESNcard they can purchase a new one for full price.
Article 3 – Ticket Sale Policy
3.2 Buyers of a ticket are allowed to resell their ticket to another person, under the following conditions:
– Erasmus Student Network Twente assumes no responsibility for the transfer of tickets. Transferring tickets is at the buyer’s and seller’s own risk.
Article 4 – Event obligations
4.1 It is forbidden for participants to bring and use fireworks, (fire)arms, other weapons, dangerous objects, drugs, or any other illegal objects to an event. Erasmus Student Network Twente will determine whether an object is dangerous or not. Bringing alcohol is forbidden unless specifically stated otherwise.
4.2 Participants are obligated to obey the directions and/or regulations expressed by Erasmus Student Network Twente, its organising partners, venue staff, the security guards, or any other authority. Should a participant not comply with these directions and/or regulations, or should they be guilty of endangerment, intoxication, threatening and/or violence, this will result in the automatic exclusion for the remainder of the event and possible exclusion from one or more future events.
4.3 Participants are obligated to take note of and respect the Code of Conduct.
Article 5 – Cancellation policy
5.1 Once an order has been paid, Erasmus Student Network Twente will only refund a ticket under extraordinary circumstances or those circumstances mentioned in Article 5.2 and 5.3. Extraordinary circumstances are discussed by the Executive Board on a case-by-case basis. The decision will be final and not open for discussion.
Example of an extraordinary case for a refund: accidentally buying 2 tickets to the same event
5.2 Erasmus Student Network Twente reserves the right to reschedule an event to an earlier/later date or to cancel it in the case of any circumstances beyond the control of Erasmus Student Network Twente such as strikes, public health conditions, fire, weather conditions, and instructions by government authorities or higher education institutions.
5.3 Erasmus Student Network Twente reserves the right to reschedule or cancel an event when they see fit. Due to financial constraints or other circumstances.
Article 6 – Liability and damage
6.1 A participant will be held liable for all the damage under any circumstance for the occasion of or concerning the (build-up or break-down of an) event, caused by themselves to other visitors of the event, to employees, to possessions of Erasmus Student Network Twente, third parties hired by Erasmus Student Network Twente, to the location or any accessory of the locations of the event, or to anything else that is in the location of the event.
6.3 The participant will indemnify Erasmus Student Network Twente from any claims from third parties concerning the damage that was caused by the participant.
6.4 In the case of conflict between the Terms & Conditions of Erasmus Student Network Twente and the Terms & Conditions of a host of the event, the Terms & Conditions of the host take precedence.
Article 7 – Intellectual property & copyright
7.1 Erasmus Student Network Twente is permitted to take and publish photos and/or videos of an event.
7.2 Upon entering an event location, the participant and any other volunteers in service of Erasmus Student Network Twente give permission to publish these promotional images.
7.3 Erasmus Student Network Twente holds the copyright to photos and/or videos of an event that are published. All photos and or videos Erasmus Student Network Twente takes are the intellectual property of Erasmus Student Network Twente and cannot be altered without the explicit consent of Erasmus Student Network Twente.
7.4 Erasmus Student Network Twente holds the right to remove photos and/or videos of an event that are published. Photos and/or videos of an event will only be published after careful examination.
7.5 Any person depicted in the photos and/or videos has the right to request the removal of said published material by sending an email to [email protected]